Print Asset Labels

NOTE:  We recommend printing all barcode labels on a high quality laser printer for best readability.

The Print Labels screen is where you can print asset labels for any number of assets within One to One Plus. You can choose which assets to print labels for by either selecting the filters to get the assets you want, such as asset type or site etc., or by inputting the individual asset ID's or serial numbers in the boxes at the top of the page. If you are printing labels for a group of assets such as a certain type of asset or assets for a certain site, select those options to filter the desired assets.  Additionally, if you are printing labels for many specific assets, you are going to input the individual asset ID's or serial numbers to print labels.  The most efficient way to accomplish this is to export the assets you want from the Manage Asset screen and then copy and paste the ID's you're using into its respective box. When printing labels this way, you only need to copy and paste either Asset ID or Serial number not both. Any fields on this screen that start with the word "Order" such as Order First By are sorting fields that will determine what order the assets will be in when they're printed.

The highlighted area below is the area where you will input the individual asset ID's or serial numbers. Every other field below the highlighted fields is how you can filter the assets you want without using individual ID's.

Once you have the assets selected that you want to print labels for, click the Run Filter button. Once you've click Run Filter, the system displays a preview of the first 15 assets in that data set to verify that the data looks right.

After running the filter, the Print Options section will populate on the right side of the screen with some different printing options to choose from.

• Include: Here you can check the box to print the Site, Assignee, or Funding Source on the labels.
• Bar Code: Here you choose whether the bar code will read as either the Serial Number or Asset ID when its scanned.
• Avery Template: Here you choose different template sizes that will vary in the number of labels you get per row. Typically the default 5160 template is the one you will use.
• Number to Print: The number of labels that print per asset.
• Print Start Position: Here you decide which asset the printing starts with. This allows you to avoid wasting labels, by telling the software which label you wish to start printing with.  For example, if the first 3 labels have been used the Start Position would be 4 (note numbering runs left to right).

After deciding which print options to use, click the green Print Labels button which also tells you how many labels will print. Once you click the Print Labels button, it will download a PDF of the labels at the bottom of your screen. Just open that file and you can print the labels from there.

Here's what the labels should look like on the sheet when you print them. Ensure that the info printed for each label is correct and that the barcode when scanned recognizes which identifier you chose whether that be Asset ID or Serial number.