Assigning Multiple Assets

The Assign screen allows users to assign one or more assets to a student, staff member, or location. Designed for efficient use with barcode scanners, it streamlines the asset assignment process.

When assigning multiple assets at once—whether the additional item is an accessory (such as a charger or case) or a second device—you need to enable certain settings to allow this functionality.

On the assign screen, click the Settings button in the upper right hand corner.

Then click Assign Screen Settings to expand it.

In this section, you’ll find an option labeled Number of Devices. Enter the number of devices you wish to assign in the provided box, then click to confirm your selection.

To return to the Assign screen, simply click the Assign tab on the left side.  

The assign asset screen will verify the system status that is set in the Settings > Assets > Status screen and will display a message if it is not set to active.  

From this point, you can begin assigning your asset(s).

1. Scan or enter the Location or User ID in the Location/User ID field. If the User ID is unknown, use the Search box to look up the user by name.

2. Scan or enter the Asset ID or Serial Number into the Asset ID/SN field for all assets to be assigned.

3. Enter Asset Condition if it is set to Yes in the Asset Settings Screen.  

4. Click the  button to complete the asset assignment. If you need to start over or correct any entries, click the  button to clear all previously entered information.

5. The default settings for the Assign Asset and Turn in Asset screen can be accessed  by clicking the button in the top right corner of the Assign Asset screen or Settings > Assets > Asset Settings screen.

The default settings for the Assign Asset and Turn in Asset screen can be accessed  by clicking the button in the top right corner of the Assign Asset screen or Settings > Assets > Asset Settings screen.

• Set Display Assets to Yes to instruct the system to display asset information on the assignment screen.

• Set Collect Condition to Yes, to enable the condition of the asset to be entered at the time of assignment.

• If the Collect Condition field is set to Yes, you can choose a Default Asset Condition for the assigned devices. (The condition can be changed at time of device assignment. )

• Set Submit with Scanner to Yes to submit asset assignments using the scanner.

• Default Submit Action field is set to Held by and Assigned by default.  Removing the student information from the device assignment.  If a student's device is collected at the end of the school year and will be reassigned to the same student in the fall, you can update the Default Submit Action to Held by to indicate that the device is held in school inventory over the summer. It can then be reassigned to the same student at the start of the new school year in the Fall.

If you have made any changes to the Assign/Turn In Screen Settings, be sure to click  to save the new updated information.